Ever try to call someone who you just got an email from but you can’t find their number? Wouldn’t be great if your friends would just always include their phone number or address  in every email?

They can, and you should!

I get it that you might not want everybody in the world to have your street address. But if you send me an email and want some info quick, if I have to look up your phone number you aren’t going to hear from me until I remember where to look for it.

Here’s how to fix that!

Put a signature file at the end of every email.

(Personally I HATE, HATE, HATE the sig files that are as long as a short novel. AND if you include too many links in those files, some email managers will call your email spam!  YahooGroups have trouble with that.)

A signature is a bit of personalized text (such as your contact information or a favorite quote) that is automatically inserted at the bottom of every message you send.

I wrote about it before here.

If you use Gmail or a Google app account (with your own domain name), here’s how to set one up:

  1. Click the gear icon in the upper right, then select Settings.
  2. Scroll down nearly to the bottom of the page to find the Signature box.
  3. Be sure to NOT click No Signature. (If you have more than one address associated with you gmail account, you can have more than one signature file)
  4. Enter your new signature text in the box next to the Signature option.
  5. Scroll ALL the way to the bottom and Click Save Changes.

If you use Outlook you can find instructions on how to do this here:  Outlook Sig files
If you use a Mac check these instructions: Mac Os

You can do it on a smart phone too:

Signatures on an iPhone: They don’t HAVE to say “Sent from my iPhone”

You have a Droid? Look at the instructions here.

If you have some other kind of phone, search for the “name of the phone”* signature file.

*The BRAND of phone you’re using, without the quotes.